How to Make APA Format Tables and Figures Using Microsoft Word

How to Make APA Format Tables and Figures Using Microsoft Word

How to Make APA Format Tables and Figures Using Microsoft Word

 

I. Tables versus Figures

Tables and figures are used to display critical information, which may be challenging to share in the text. Tables use words and numbers displayed where the arrangement of the data does not visually display a spatial arrangement. Figures, on the other hand, communicate numerical information using spatial relations for comparison. For specific information about tables and figures according to the Publication Manual of the American Psychological Association (APA, 2020).

 

II. Examples of APA Tables

 

A. Descriptive Table

 

Table 1

 

Characteristics of Variables

Variable Variable Type Level of Measurement
Group, intervention, or tool Independent Nominal

 

Rates or events Dependent Nominal

 

Socioeconomic status or categories in an order Dependent Ordinal

 

Time, temperature Dependent Interval

 

Age, height, scores of tests Dependent Ratio

Note: Add notes here = (Provide any reference, 2019).

 

Table 1

 

Number of Handoffs Per Groups

Group Number of Handoffs (%)
Pre-Intervention Group (Baseline) 150 (50%)
 

SBAR Group

 

150 (50%)

   

Note. SBAR handoff was defined as …. (Reference, 2020)

Table 1

Age, Gender Level of Education, and Experience

    n %
Gender Male 4 13.3
  Female 26 86.7
Age 24-30 15 50.0
  31-40 7 23.3
  41-50 4 13.3
  51-60 2 6.6
  61-70 2 6.6
Level of Education Diploma 2 6.6
  Associates in Nursing 2 6.6
  Bachelor of Science in Nursing 24 80.0
  Master of Science in Nursing 2 6.6
Oncology Nursing Certification Nurses with certification 4 13.3
  Nurses without certification 26 86.7
Years of Experience in Nursing      
Nursing 0-5 years 10 33.3
  6-10 years 5 16.7
  11-20 years 10 33.3
  21-30 years 5 16.7
Charge Nurse 0-5 years 5 16.7
  6-10 years 10 33.3
  11-20 years 10 33.3
  21-30 years 5 16.7
Working on Unit 0-5 years 10 33.3
  6-10 years 10 33.3
  11-20 years 5 16.7
  21-30 years 5 16.7

 

Table 1

Number of Hours Per Week Spent in Various Activities

Group Baseline

(n = 30)

Post Intervention

(n = 30)

Total Sample

(n = 60)

  M (SD) M (SD) M (SD)
Schoolwork 18.23 (7.79) 16.23 (3.99) 17.63 (1.2)
Physical activities 19.54 (3.63) 14.23 (2.84)* 18.67 (1.0)
Socializing 16.23 (3.99) 17.63 (1.2) 18.23 (7.79)
Watching television 14.23 (2.84) 18.67 (1.0) 19.54 (3.63)
Extracurricular activities 19.54 (3.63) 18.23 (7.79) 19.22 (5.45)

Note. Schoolwork was defined as time spent doing classwork outside of regular class time. *statistically significant at p <.05

 

B. Chi-Square Example (Group IV x Group DV)

 

Table 1

Cross-tabulation of Groups and Misses and Non-Misses

 

 

Group

 

Communication Misses/Non-Misses

 
  No Misses Misses U p
 

Baseline

       
Intervention        

Note. **= p < .01. Adjusted standardized residuals appear in parentheses below group frequencies.

 

Table 1

Cross-tabulation of Gender and Chronic Pain

Chronic

Pain

Gender    
  Female Male χ2 Φ
 

Yes

3

(-2.5)

8

(2.5)

 

 

4.10**

 

 

.50

 

No

8

(2.5)

4

(-2.5)

   

Note. **= p < .01. Adjusted standardized residuals appear in parentheses below group frequencies.

 

C. t-Test Example (Dichotomous Group IV x Score DV)

Notice two separate t-test results have been reported, which can be compared by the reader.

 

Table 1

 

Chronic Pain Score and Exercise Time for Males and Females

  Gender    
  Female Male t Df
 

Pain Score

 

3.33

(1.70)

 

3.75

(1.79)

-2.20* 175
 

Exercise Time

 

4.28

(.7509)

 

3.87

(.9280)

4.2** 176

Note. * = < .05, *** = < .001. Standard deviations appear in parentheses below means.

 

Table 1

 

Enter a descriptive title.

  Outcome    
  Before Score After Score t Df
 

Baseline

 

Mean

(SD)

 

Mean

(SD)

Value for t* Degrees of freedom value
 

Intervention

 

Mean

(SD)

 

Mean

(SD)

Value for t* Degrees of freedom value

Note. * = < .05, *** = < .001. Standard deviations appear in parentheses below means.

 

 

D. One Way ANOVA with 3 Groups Example (Group IV x Score DV)

Within an analysis of variance (ANOVA), an analysis of the effects of comparisons is reported using the F and n2. Notice in the table below, four different analyses or comparisons are displayed. However, if a significant difference is noted, the analysis should go further and provide the comparisons which are made post hoc for any significant analyses. The F value is marked as significant or not with asterisks (***). The power of this table is the ability to examine four different analyses at the same time.

 

 

Table 1

 

Analysis of Variance for Sleep Times and Experimental Groups

 

  Experimental Group    
  Aerobic Exercise Weight Lifting No Exercise F η2
Total Sleep Time 8.23a

(.55)

6.93b

(.90)

7.73ab

(.55)

 

4.78***

 

.18
Total Wake Time 3.56a

(.70)

3.62a

(.55)

3.24a

(.90)

.07 .00
Total Light Sleep 3.29c

(.73)

2.89

(.72)

3.02b

(.49)

1.95* .06
Total Deep Sleep 3.21b

(.19)

3.10a

(.28)

3.30a

(.19)

.20 .01

Note. * = < .05, *** = < .001. Standard deviations appear in parentheses below means. Means with differing subscripts within rows are significantly different at the p < .05 based on Fisher’s LSD post hoc paired comparisons.

Any comparison found to be significant should be further evaluated using a post hoc analysis to determine the factor associated with the significance, e.g., aerobic exercise, weightlifting, or no exercise.

 

E. Factorial ANOVA Example 2 x 3 Between-Subjects Design

Two tables are used within a factorial ANOVA. First, the overall results for the main effects are provided for the two independent variables. Then the interaction effect for the two independent variables is provided. The simple effects are used to show any interactions which may be present.

Table 1

Experimental Group x Sex Factorial Analysis of Variance for Sleep Scores

 

Source Df F η2 p
Experimental Group 2 7.93 .17 .001**
Sex 1

 

31.41

 

.34

 

.001**

 

Group x Sex (interaction)

 

2

 

7.85

 

.17

 

.002 **

 

Error (within groups) 30      

** = < .01.

 

 

Table 5

 

Analysis of Sleep Scores for Experimental Groups by Gender

 

  Aerobic Exercise Weight Lifting No Exercise Simple Effects:

F df (2, 30)

 

Males

10.37a

(2.50)

10.30a

(2.34)

10.33a

(1.63)

.04
 

Females

4.83a

(1.60)

10.50b

(2.59)

4.50a

(1.52)

15.74**
 

Simple Effects:

F df (1, 30)

 

23.56**

 

 

.00

 

23.56**  

Note. ** = < .01. Standard deviations appear in parentheses bellow means. Means with differing subscripts within rows are significantly different at the p < .05 based on Fisher’s LSD post hoc paired comparisons.

 

 

 

F. Correlations (Scores IV x Scores IV)

 

Table 1

 

Pearson’s Product Moment Correlations for Chronic Pain Score, Exercise Attitude Scores,

and Physical Activity

 

  Demographic Influences on Exercise
   
  Weight Age
Chronic Pain Score

 

Pain Level

 

.39***

 

 

-.07

 

Pain Intensity

 

.15

 

.22*

 

Physical Exercise

 

Type of Exercise

 

 

-.26**

 

 

-.19†

 

Time of Exercise

 

-.13

 

 

-.21*

 

Intent to Exercise .02 -.10

Note. † = < .10, *= < .05, **= < .01, ***= < .001. N = 96 for all analyses.

 

 

III. Examples of APA Figures

Figures are used to show spatial relationships so that comparisons between variables or factors can be visually demonstrated. Figures should be easy to read, relevant, and identify the features being compared using labels, titles, and colors to present the data. The figure should be kept on one page and supplement the text. The caption should provide enough detail that the figure can be understood without having to refer to the text.

 

 

 

Figure 1 Graph of Scores Before and After

Note: Reprinted from S. GCU. Alternatively, adapted from or www.website.com and reprinted with permission.

 

 

Additional Examples:

Table 1

 

Chronic Pain Score and Exercise Time for Males and Females

 

  Gender    
  Female Male t Df
 

Pain Score

 

3.33

(1.70)

 

3.75

(1.79)

-2.20* 175
 

Exercise Time

 

4.28

(.7509)

 

3.87

(.9280)

4.2** 176

 

Note. * = < .05, *** = < .001. Standard deviations appear in parentheses below means.

 

 

Table 1

 

Table Title Should be Capitalized and Italicized, if Longer Than One-line, Single Space the Title so That it Runs Like This.

______________________________________________________________________________

Variable Variable

Category Group Group Group Group

Table Spanner

1 # # # #

2 # # # #

3 # # # #

___________________________________________________________________________

Table Spanner

1 # # # #

2 # # # #

3 # # # #

___________________________________________________________________________

Total # # # #

 

Table 1

 

Means and Standard Deviations in the Measure

_____________________________________________________________________________

Enter the Measure or Variable Score

 

Category n M SD

1 # # #
2 # # #
3 # # #
4 # # #
5 # # #

 

Note: Enter notes

*Enter specific notes

 

Table 1

 

Participant Characteristics

__________________________________________________________________________

Group One Other Group

Measure M SD M SD F (DF) p __

1 # # # # #(#,#) #
2 # # # # #(#,#) #
3 # # # # #(#,#) #
4 # # # # #(#,#) #

 

 

Table 1

 

Independent Sample t-test

____________________________________________________________________________________

  Group One Group Two
Source M SD M SD t (df) p***
Variable 1 # # # # # (#) #

____________________________________________________________________________________

Note: M = Mean, SD = Standard Deviation.

***P<0.001. N=#

 

 

Table 1

Chi-Square Results

Group

Before After χ2** φ

Yes #

(##)

#

(##)

 

# #
No #

(##)

#

(##)

   
         

Note. **= p < .01. Adjusted standardized residuals appear in parentheses low group frequencies.

 

Table 1

 

One-Way Analysis of Variance of the Results

 

Source df SS MS F p
Between groups 2 18.14 9.07 4.09 .02
Within groups 70 155.23 2.22    
Total 72 173.37      

 

____________________________________________________________________________________

 

References

American Psychological Association (2020). Publication manual of the American Psychological

Association. (7th ed.). Washington, DC; Author

Microsoft Word ®. (2019). Retrieved from https://products.office.com/

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